Speech-First Audio
Lavalier mics, handhelds, compact PA speakers, mixers, press feeds, recording, comms, and tuned systems for clear presenter audio.
Bay Area founded. Los Angeles presence. Nationwide support.
Icon AV
Pharmaceutical dinner AV, corporate meeting production, and subcontracted technician support for rooms where the details matter.
500+ technician network
Pharma dinner specialists
Corporate and tech-company ready
10 to 1,000+
Private rooms, breakouts, ballrooms, and expo spaces
Everyday dinners
10-50 attendee restaurant and hotel private-room programs
Nationwide bench
Bay Area and LA leadership with 500+ technicians across markets
Planner-friendly AV operations
From intimate meetings to large conferences.
Icon AV supports teams who cannot afford surprises: pharma dinner planners, life-sciences teams, AV labor suppliers, tech-company meeting owners, agencies, schools, and private clients. We bring the meeting managers, event planners, equipment, operators, planning discipline, and on-site composure needed for programs where every cue matters.
Who we support
Choose the lane that matches your pressure.
01
Pharmaceutical & Life Sciences Planners
10-50 attendee dinner programs, advisory boards, speaker programs, investigator meetings, and multi-room healthcare events where discretion and timing matter.
Plan a pharma dinner 02AV Labor Suppliers & Production Companies
Reliable subcontracted technicians, engineers, PMs, show callers, and strike crews for partner companies that need coverage without losing client trust.
Request technician support 03Tech Companies & Corporate Meeting Teams
Executive briefings, trainings, all-hands, conference rooms, offsites, hybrid meetings, product moments, and repeatable room packages for busy teams.
Scope a corporate meeting 04Technicians, Engineers & Event Pros
Join a growing national network for corporate, pharma, conference, and private-event work across Bay Area, LA, Hawaii, Vegas, NYC, and beyond.
Apply to join the networkCapabilities
Production systems for dinner rooms, meeting rooms, and the people responsible for both.
Projection & Displays
Projectors, screens, laptops, iPads, flat screens, confidence monitors, USB-C adapters, playback, switching, and clean presenter support.
Hybrid & Streaming
Virtual attendee feeds, remote presenters, recording, backup paths, and technical direction for hybrid meetings.
Lighting & Scenic
Stage washes, executive key light, room ambience, branded scenic moments, pipe and drape, risers, and stage polish.
Technician Staffing
500+ technician network coverage for A1s, A2s, V1s, graphics ops, projectionists, camera ops, stage managers, PMs, and strike crews.
Meeting Management
Meeting managers, event planners, registration coordination, speaker flow, agenda support, vendor communication, and on-site leadership.
Planning & Logistics
Site surveys, CAD-minded room planning, labor schedules, load-in timing, venue coordination, and contingency planning.
DJ & Entertainment
Professional DJ services for receptions, awards nights, brand activations, after-parties, and social moments through our sister company, Icon DJ.
Visit IconDJ.comEvent scale
Right-sized production for the room you actually have.
Dinner Meetings
Pharma dinners, advisory boards, private dining rooms, board meetings, and executive roundtables for 10-50 guests that need crisp speech, unobtrusive gear, and a calm operator.
- Projector, screen, laptop, iPad
- Lavalier mics, handhelds, adapters
- Compact PA, clean cables, fast strike
Corporate Rooms
Tech-company meetings, hotel breakouts, trainings, school programs, college events, leadership meetings, and multi-room agendas where repeatability and responsiveness matter.
- Flat screens, projection, switching
- Wireless mics and audience Q&A
- Room resets and speaker support
Conference Builds
General sessions, supplier-supported rooms, expo conference rooms, awards programs, product launches, and convention-center spaces with more moving parts and tighter show discipline.
- Mixing consoles, comms, show call
- Projection, LED, TVs, confidence monitors
- Lighting, staging, crew, and logistics
Recent event range
Actual-event energy, scaled to the room.
Restaurant dinner meetings, hotel ballrooms, breakout rooms, boardrooms, family celebrations, expo conference rooms, and full convention-center setups all need different AV instincts. Our work flexes from a clean projector, laptop, lav, iPad, and speaker package to full production with mixing consoles, screens, microphones, lighting, TVs, show call, and crew.
Recent work
Common engagements
Built around the actual job to be done.
Private dining room, limited setup time, high expectations.
Compact projection, lavalier microphone, speaker support, iPad or laptop playback, discreet operator, and clean strike that respects the restaurant environment.
Multiple rooms, repeated sessions, fast resets.
Flat screens or projection, wireless mics, timer or confidence support, technician coverage, room checks, and a communication rhythm planners can trust.
Large audience, bigger stage, more moving parts.
Audio consoles, show call, video switching, projection or LED, graphics, lighting, comms, recording, crew scheduling, and venue coordination.
Polished support without corporate stiffness.
Sound, microphones, screens, lighting, DJ coordination through Icon DJ, and a team that understands when the moment is personal.
01
Bay Area + LA leadership
California-based direction for pharma dinners, tech-company meetings, supplier programs, and national event coverage.
02
Pharma dinner repetition
Private dining rooms, tight setup windows, lavalier mics, projector packages, iPads, and fast strikes are everyday work.
03
Planner-friendly
Fast quoting, clear scopes, run-of-show thinking, event planning support, and crews who understand venue realities.
04
500+ technician network
A nationwide subcontractor bench gives Icon AV the ability to scale coverage without losing ownership.
Operating standard
The difference is felt before guests enter the room.
Advance Work
We clarify goals, room constraints, presenter needs, venue rules, access times, power, internet, freight, and backup options before show week pressure arrives.
Redundancy Mindset
For high-stakes rooms, we think through signal paths, spare adapters, backup microphones, content playback, recording, and what happens if something changes.
Hospitality Presence
Technical skill matters. So does the way the crew enters a room, speaks to presenters, protects the planner, and keeps the experience feeling composed.
Clear Handoffs
Scopes, assumptions, labor calls, run-of-show notes, content deadlines, and day-of contacts stay explicit, so clients are not guessing who owns what.
Life sciences and pharma
Pharma dinner AV for private rooms, tight timelines, and high expectations.
Most pharma dinner programs are not giant productions. They are 10-50 attendee restaurant or hotel private-room meetings where the planner needs the room to work the first time: presenter audio, readable content, clean cables, fast setup, and a technician who understands how to stay calm around faculty, reps, venue teams, and guests.
- Speaker programs, advisory boards, investigator meetings, training dinners, and KOL programs
- Restaurant private dining rooms, hotel private rooms, executive suites, and conference rooms
- Discreet operators, clean cable paths, backup adapters, and fast strike after the program
- Meeting managers and event planners for programs that need calm, organized leadership
- Confidentiality-conscious, compliance-conscious execution without public client name-dropping
Typical dinner package
Projector, screen, laptop, iPad, lavalier mic, compact PA, adapters, and technician.Every room is scoped individually, but this is the workhorse package planners ask for every week. We confirm the venue realities, setup window, presentation source, audio needs, internet/power assumptions, and strike timing before show day.
Start a Pharma Dinner RequestRelated specialty
Need music or a reception experience? Icon DJ handles that lane.
When a corporate program, wedding, school event, or private celebration also needs a polished DJ, emcee-style energy, or entertainment support, we route that through Icon DJ. It keeps Icon AV focused on production while giving clients one trusted path for the social side of the event.
Visit IconDJ.comHow we work
From early scope to show day, everything has an owner.
1
Discovery
We confirm goals, audience, venue, agenda, presenter needs, room count, and risk areas.
2
Production Plan
You receive a practical scope with systems, labor, schedule, assumptions, and options.
3
Advance
We coordinate with venue, planners, internet, power, freight, content owners, speakers, vendors, and meeting stakeholders.
4
Execute
Our crew handles load-in, rehearsals, show call, live changes, and strike with control.
Production network
Great shows require a deeper bench.
Icon AV works with a 500+ subcontractor network across audio, video, lighting, streaming, stage management, project management, graphics, camera, labor, and show operations. We are continuing to build that network with people who care about craft, communication, punctuality, and client experience.
For qualified event professionals
If you are an experienced AV technician, engineer, operator, project manager, meeting manager, or event professional, introduce yourself and tell us where you work, what roles you cover, and what kind of events you are strongest on.
Join the Crew NetworkIcon AV concierge
Build a clean event brief before you hit send.
Use this guided intake to organize the basics: event type, city, date, attendee count, venue type, services, and urgency. The request can be started any time; a human production lead reviews the details and follows up with next steps.
AI concierge coming online
This front-end concierge is the first step toward a 24/7 intake system. It guides the brief today without pretending a live AI operator is already handling production decisions.
Request services
Tell us what you are planning. We will turn it into a production scope.
Use the quick planner to send Icon AV the details that matter most. The request goes directly to the team and creates a clean event brief for faster follow-up.
What happens next
We review the venue, room count, audience size, timing, and technical needs, then follow up with practical next steps instead of a generic equipment list.